AI transparency notice¶
Draft: needs the owner's lawyer review. Not legal advice. Covers EU AI Act Article 50 (applies from 2026-08-02).
What people are told¶
| Where | When | Text |
|---|---|---|
| Teams chat (personal or channel) | Once per person per conversation, before the first answer | Default: "I'm an AI assistant from |
| Teams meeting | When the agent joins and records; chat message and spoken line | The same text plus the fixed sentence "This meeting is recorded and transcribed." |
| Meeting participant list | Always | The agent's name ends in "(AI)": "Bill (AI)", "Ben (AI)" |
| Console, Settings page | Always for admins | The current text, an explanation, and the rule below |
What a tenant may change¶
A tenant admin can reword the notice in Settings. The text must still say that the user is talking to an "AI assistant"; a text without the phrase is rejected. The recording sentence in meetings cannot be edited. An empty text means the default.
Evidence¶
Every time the notice is shown, it is written to the audit log with the person and conversation, or the meeting. The audit log is tamper-evident for each tenant, so a customer or a regulator can see that the notice was given.
Not yet covered¶
- Machine-readable marking of synthetic speech and media (Art. 50(2)); the grace period for existing systems to 2026-12-02 is provisional.
- Voice-only channels other than Teams meetings (Hermes Desktop live voice) show no notice yet.
- Translations: the default text is English only.
Open points for counsel¶
- Whether "AI assistant ... not a person" is sufficient for chat, and whether once per conversation meets "at the latest at the time of first interaction".
- Whether the meeting line also needs to be repeated when a person joins late.
- Wording of the recording sentence for jurisdictions that require consent from every participant.